[Vbsl] Automatic Timing Systems - Timecards

[Gill III, William (GE Infra, Water)]

VBSL Teams:

Good Luck to everyone tomorrow.  It should be a great morning for swimming.

Following up on John's e-mail below I have spoken to him about the DQ slip issue.  Traditionally with the time cards we attach the DQ slips to the card and both teams take theirs at the end of the meet.  Using the lane sheets, the host team will maintain the lane sheets and bring them with them to the Divisional seeding meeting.  DQ slips will be attached to the lane sheets.

In order to give the coaches a record of the DQs for their swimmers, I recommend using the Disqualification Log that we use in USA swimming meets.  If you have a copier at your pool I recommend maintaining one log and making a copy at the end of the meet for the visiting team.  If you do not have a copier, keep separate logs for each team.  By using the log the coaches will have a record to use to explain what the DQ infractions were to their swimmers.

Here is the link: http://www.virginiaswimming.org/Officials/Forms/DQ%20Log%20(VSI).pdf Kevin, will you please post this on the Website.

Thanks and Good Luck,

Bill Gill
Little Neck Swim Team

-----Original Message-----
From: vbsl-bounces at vbsl.net [mailto:vbsl-bounces at vbsl.net]On Behalf Of
Squires, John
Sent: Thursday, June 21, 2007 10:38 AM
To: vbsl at vbsl.net
Subject: [Vbsl] Automatic Timing Systems - Timecards
Importance: High


All,
  Some questions have arisen about if timecards are needed when an automatic timing system is used.  Our rule book states that all meets will be run with timecards. With the advent of electronic timing and in an effort to improve the way swim meets are run the executive board will allow the following exception to the time card rule:

Please pass this information to all officials and referee's:
The following exception to the VBSL rule book has been approved by the executive board:
	Any meet run with an electronic timing system may use lane sheets instead time cards for the 2007 season. This will be for this season only as a trial for possible rule changes for next year.  The following procedures will be strictly adhered to:
	Manual times for swimmers must be recorded on the sheet.
	No swims (NS) must be noted on the sheets by the timers. 
	DQ slips must be retained, and if a swimmer is DQ'd the time
scorer(s) must note the DQ on the lane sheet. 
	Lane sheets should be printed as accurately as possible (scratches ect included).
	All DQ slips, lane sheets, timing system print outs, and any electronic files must be retained and be presented for use during the divisional seeding meeting.  They may also be used for research involving permanent rule changes.
	Timers will verify relay names and swimmer names and make any annotations on the lane sheet.  Time scorers and meet manager operators will note those changes make appropriate entries into TM.
	Any exceptions or modifications to the above must be approved by the executive board. 

I will be out of town at another meet starting tonight.  You can reach me via cell phone at 757-438-6424 if you have any questions or problems.

Respectfully,

John Squires
VBSL President 

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